How to Recruit Volunteers in 3 easy steps

How to Recruit Volunteers in 3 easy steps
A Handy 'How to Guide'

We are sending you this 'How to guide' as you have been in touch with Community Southwark asking about recruiting volunteers. Community Southwark is here to support organisations delivering services in the Borough to recruit volunteers and manage them well.

Many seem to think that Community Southwark has a cupboard of volunteers waiting to volunteer. Sadly this is untrue! We do however have local people coming in to access our 1-2-1 Volunteer Advice sessions and we want to promote all volunteering opportunities in the Borough. 

So read on and see if you are doing everything you can to find volunteers...

Do you have a Volunteer Policy?

Yes

That’s great!  Having a Volunteer Policy means that you have already done all the thinking about why you want to use volunteers and how you want to recruit, induct, train and supervise them.  Have a read of it – it should tell you the process it expects for recruiting volunteers (application form, interview, references, DBS etc)

It may be that your policy hasn’t been reviewed in a while and feels a little out of date.  Feel free to get in touch, and we can review it for you and make suggestions to help you get it up to date and fit with your current working practices.

No

The purpose of a Volunteer Policy is that it maps out exactly how you intend to recruit and utilise volunteers. It lays out areas around the recruitment process (application forms, references, DBS check, interviews), induction and supervision, expenses, H&S and Equality along with other key areas.

It is a vital document to have in place before you start using volunteers as it will help you think about the structures you need to put in place to manage the recruitment well and ensure good volunteer management practice. 

If you would like support to develop this policy for your organisation, then get in touch with us for some 1-2-1 support.

Do you have a Volunteer Role Description?

Yes

Fantastic! Having a role description means you have thought long and hard about the gaps/needs you have within your organisation and identified a role you believe can be fulfilled by a volunteer. Your volunteer role description should highlight the following areas:

  • Information about your organisation
  • The Purpose of the Role
  • Main Task for the Role
  • The Benefits to the Volunteer
  • What type of person you are looking for (skills/abilities)
  • Other information (DBS, references, training, expenses etc)

Having information on each of these areas will sell your role better and help attract the right volunteers. If you would like Community Southwark to review your role, email it through 

No

Then it’s time you were introduced to our Volunteer Role Description Template. Recruiting Volunteers works in the same as recruiting of staff and that means creating a role description.  A role description will help you think about exactly what you would like the volunteer to do and set expectations around the role (commitment, hours, training required, DBS). It is also the best format for selling your role. There are currently 1.2mill roles advertised on the national volunteer recruitment website – so having an exciting and engaging role description helps it to stand out from the rest.

The template encourages you to think about the following areas:

  • Information about your organisation
  • The Purpose of the Role
  • Main Task for the Role
  • The Benefits to the Volunteer
  • What type of person you are looking for (skills/abilities)
  • Other information (DBS, references, training, expenses etc)

The main difference between this and a staff role description is “The Benefits to the Volunteer”. You aren’t paying them so how else will they benefit. E.g., what skills will they learn, how will they support your cause, what difference does it make.

Have a go at writing your own role description and we here at Community Southwark will then happily review it for you.

Do you know where to advertise your role?

Yes

Then we’ll ask do you know ALL the places you could advertise your role?  As well as the usuals like www.do-it.org Team London and CharityJob, have you connected in with University volunteering databases?  

If you have a particular role and you’ve created a role description, if you send It through to us we will include it in our Volunteer Opportunities folder and promote it directly to individuals accessing our Volunteer 1-2-1 advice service.

There’s a handy fact sheet on our website with some alternative places to advertise.  Remember the more places you advertise it, the more likely you are to find that perfect match.

No

Then take a look at the comprehensive fact sheet on our website. It covers all the key places for advertising including how to register. If you would like support with getting your roles out into the public domain, please get in touch.

To get in touch:

Email: volunteering@communitysouthwark.org
Call: 020 7358 7020